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Location Dallas, United States Category Other Positions Date posted 22/07/2021 Job ID 2103594
Sr. Executive Assistant-2103594

Description

The Sr. Executive Assistant performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information.

  • Answers and screens telephone calls; responds to routing questions, routes calls to appropriate personnel, and/or relay messages accurately.
  • Arranges travel itineraries for domestic and foreign travel, prepares travel documentation, prepare employee expense vouchers, and reconcile all expenses in a timely manner.
  • Coordinates of meeting logistics, presentations, etc. (Quarterly meetings, offsite retreats, etc.).
  • Coordinates travel arrangements for senior team as requested.
  • Makes purchases and reconciles items on Company Corporate card.
  • Provides administrative support as needed to senior team.
  • Provides follow-up to meeting action items.
  • Records and transcribes minutes of assigned meetings including senior leadership, subcommittees, etc.
  • Schedules and attends various monthly meetings as requested.
  • Schedules appointments; arranges meetings, conferences, and luncheons both onsite and offsite and keeps multiple electronic calendars up to date.

Qualifications

Qualifications:

  • Bachelor's Degree in Business Administration preferred or equivalent field or equivalent work experience;
  • 5-9 years; Executive Assistant (EA) experience.
  • Ability to apply independent judgment when resolving routine inquiries
  • Ability to effectively interact with senior level management both internally and with external clients
  • Ability to manage top level managers supported with tact, diplomacy and assertiveness
  • Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality
  • Ability to seek clarification or assistance when needed
  • Advanced, high level calendar management and scheduling
  • Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget
  • Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills
  • Desire to work as a true partner with the Executive and anticipate needs
  • Excellent interpersonal, written and communication skills

Job

:Administrative Support

Primary Location

:Texas-Dallas-1601 Elm Street - 02302 - Dallas

Organization

:Human Resources (8590)

Schedule

:Full-time

Job Posting

:Jul 22, 2021, 1:54:36 PM

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